Hive Ops
Travel operations management for individuals and teams
Explore Our Destinations
These are a few of our most-traveled cities — we support travel operations everywhere, not just here.
What is it?
Hive Ops is outsourced travel operations for people and teams who travel too often to manage it ad hoc. We run the operational side of travel end to end — flight and hotel booking, ground transport, dining reservations, itinerary drafting and approval, vendor relationship management, and proactive monitoring while you're on the road — so nothing falls through the cracks and nothing gets booked without sign-off
Who is this for?
We work with executives and founders who travel solo, small teams who need consistent operational support across multiple travelers, and organizations where travel is constant, complex, or mission-critical — from a handful of domestic trips a month to full-time, multi-traveler coordination. Every engagement starts with a discovery call so we can scope the right level of operational support for how your travel actually works, not a one size-fits-all package
What’s included?
Preference profiling so we understand how you travel before we book anything, a confirmation summary before every trip, post-trip follow-up, and a direct line to your Hive Ops contact for anything urgent during active travel.
One thing worth noting up front: Hive manages the process, not the money — all bookings run through your own payment method, we handle the coordination and logistics around it.
Travel shouldn’t create chaos
✈️
Most professionals don't lose time on the trip itself — they lose it before they ever leave. Hours disappear comparing flights that all look the same. Booking too early or too late quietly costs real money nobody's tracking. Itineraries live scattered across five different email confirmations instead of one place. And when a flight gets cancelled or a meeting moves, there's no one handling it but you — mid-meeting, mid-flight, or mid-anything else you were actually supposed to be doing.
None of that is a scheduling problem. It's an operations problem — and closing that gap is exactly what Hive Ops was built to do.
How We Help ⬇️
We take over the decision fatigue, the timing decisions, the documentation, the coordination, and the operational structure around travel — so none of it sits on your plate.
Depending on your tier, this looks like:
Full travel booking
Personalized itineraries
Workflow alignment
Team coordination
Communication management
Budget visibility + forecasting
Multi-state compliance notes
Financial ops workflows
Real-time travel support
This is operational support - not admin work.
Not travel agency work.
We’re talking actual Ops 🧘♀️
Choose Your Level of Support ⬇️
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Worker Bee - Starting at $300/month
For independent professionals who want travel to feel effortless — not disruptive.
We streamline your travel and the operational details surrounding it, giving you clarity, structure, and support for every trip. You stay focused on your work. We handle the logistics.
What's Included:
- Full travel booking (flights, hotels, rentals) based on your preferences
- Price evaluation + timing strategy for best booking windows
- Personalized travel itineraries for every trip
- Workflow + schedule alignment before and after travel
- Receipt & documentation organization for clean bookkeeping
- Notes on state travel impacts (compliance + tax awareness)
- Monthly optimization recommendations to improve your travel systemsWho It’s For:
- Independent professionals, consultants, and solo founders who travel regularly for work
- Anyone who wants travel handled without hiring an assistant or building it in-house
- Professionals who want clean, organized documentation heading into tax season
- Frequent travelers who want smarter booking timing without doing the research themselves -
Swarm - Starting at $600/month
For small teams (1–3 travelers) that need clean coordination, clear communication, and efficient travel planning.
We centralize your team's travel plans, align communication, and safeguard your workflows — so everyone stays on the same page, no matter where they are.
What's Included:
Everything in Worker Bee, plus:
- Travel booking + coordination for up to 3 travelers
- Shared itineraries and centralized travel briefs
- Team schedule alignment for travel-heavy periods
- Integrated communication through your preferred channels (Slack, text, WhatsApp, etc.)
- Monthly travel spend snapshots to keep your budget clear and organizedWho It's For:
- Small teams or partnerships where 2–3 people travel together or on overlapping schedules
- Businesses where a founder plus one or two team members travel for client meetings, events, or site visits
- Teams tired of piecing together individual bookings and want one shared source of truth
- Teams already coordinating over Slack or text who want travel folded into that same flow -
Queen Bee - Starting at $1,500/month
For teams operating at speed, scale, and with high expectations.
We combine high-level travel coordination with financial operations support to keep your team organized, aligned, and moving efficiently.
What's Included:
Everything in Worker Bee/Swarm, plus:
- Travel & financial ops support for up to 5 travelers (additional team members can be added for $100 each)
- Multi-city, multi-leg itinerary design and updates
- Real-time support during travel windows
- Travel budget planning and short-term forecasting
- Multi-state travel compliance notes and considerations
- Monthly strategy call for travel and financial ops alignmentWho It's For:
- Growing teams with frequent, complex, or multi-city travel needs
- Organizations that want travel and financial operations managed together, not as two separate systems
- Teams on tight timelines where real-time support during active travel isn't optional
- Leadership that wants monthly visibility into travel spend as part of broader financial planning**A three-month minimum commitment is required to begin any travel ops services. Services can be turned off & back on at your request to accommodate for non-peak season travel lulls if needed.
Why us?
Meet Alicia, our director of operations, who runs Hive Collective, part of the Clean Bee Consulting family
16+ years in event planning and hospitality — reading logistics, timing, and contingencies is already second nature, not a skill being applied to your travel for the first time.
Every trip gets one dedicated point of contact — not a call center, not a rotating pool of agents.
This is operational infrastructure, not a booking service — Alicia ran the logistics behind complex, high-stakes travel long before hive collective built this into a standalone offering.
Proactive by default — preferences get documented before the first trip is ever booked, so nothing gets "figured out" after something's already gone sideways.
Every engagement starts with a real conversation about how you actually travel, not a generic intake form.
We don’t just plan travel.
We build the structure around it that keeps your business running smoothly.
Ready to Streamline Your Travel?
Here’s how it works ⬇️
Step 1 — Select Your Tier
Choose the level of support that matches how you travel.
Step 2 — Fill out the form below
Tell us a bit about your travel patterns and what you're looking for.
Step 3 — Discovery Call + Proposal Sent
We get on a call to talk through scope, preferences, and anything specific to how you work. From there, we will send you an official proposal via Anchor — you'll receive a proposal to review, approve, connect payment to, and sign off on.
Step 4 — Onboarding + Support Begins
After we receive your signed service agreement, we will begin to onboard you - we will gather your travel preferences and integrate into your communication channels.
Support begins — your first trip gets the full tier experience from day one.