Hive Systems
The Systems Behind a Business That Runs Without You
What is it?
SOP design and workflow implementation for growing businesses that need documented, scalable systems instead of tribal knowledge.
Who is this for?
Business owners who've outgrown "it's all in my head" — especially those running more than one entity or location, onboarding their first ops or admin hire, or tired of re-explaining the same process to every new team member.
What’s included?
Operational audits and workflow mapping
SOP documentation for core processes
Tool evaluation and implementation
Shared playbooks across multiple entities or locations
Team training on new systems and processes
Ongoing refinement as your business changes
Your Business Shouldn't Run on Memory
🧠
Most growing businesses hit the same wall eventually: the founder is the operating system. Every process lives in someone's head instead of on paper. New hires get trained by word of mouth, so the same mistakes get repeated by every person who joins. Multiple entities or locations run on inconsistent playbooks — or no playbook at all. And every time something breaks, the business is diagnosing it from scratch instead of following a system built to handle exactly this.
None of that is a hiring problem. It's a systems problem — and closing that gap is exactly what Hive Systems was built to do.
How We Help ⬇️
We take over the process mapping, the SOP documentation, the tool implementation, and the operational architecture behind how your business actually runs — so it doesn't all live in your head anymore.
Depending on your tier, this looks like:
Process audits & workflow mapping
SOP documentation
Tool selection & implementation
Multi-entity playbook builds
Team training on new systems
Ongoing systems refinement
Quarterly operational audits
This isn't a consultant handing you a binder.
Not a one-time workshop.
We're talking actual infrastructure 🧩
Choose Your Level of Support ⬇️
-
Foundation — starting at $1,500 (one-time project)
For business owners who know exactly which one process is costing them the most time or causing the most repeated mistakes; teams about to onboard a new hire who need something real to hand them instead of "just ask around"; anyone who wants to test what working with Hive Systems feels like before committing to a bigger engagement.
What's Included:
- One core process, fully mapped and documented- A step-by-step SOP written and formatted for your team
- One implementation walkthrough with the team member(s) who'll use it
- A 30-day check-in to confirm the process is actually being followed.
-
Comb — starting at $4,500 (one-time project, 4–6 week engagement)
For businesses that just made (or are overdue to make) their first ops or admin hire; owners who keep re-explaining the same things because nothing is written down; businesses running on a patchwork of tools and processes that don't talk to each other.
What's Included:
- A full operational audit across the business- An SOP library build-out covering all core processes
- Tool evaluation and implementation support
- Team training on the new systems
- Documentation handoff your team can maintain going forward
-
Colony — starting at $2,000/month (ongoing retainer)
For multi-entity or multi-location businesses that need one consistent playbook instead of a different process per entity; growing teams where processes need to evolve monthly rather than get built once and forgotten; businesses that want a systems partner on call, not a project with an end date.
What's Included:
Everything in Comb, plus:
- Quarterly operational audits as the business changes- Shared playbook management across multiple entities or locations
- Ongoing refinement as new tools or hires get introduced
- Direct access for systems questions as they come up, not just at renewal.
**A Note on the Names: In beekeeping, a foundation is the wax sheet bees build their comb onto, comb is the structure they build cell by cell, and a colony is the whole hive running as one connected system. We named our tiers the same way your systems actually get built — starting with a foundation, growing into a full comb, and eventually running as one connected colony.
Why us?
Meet Alicia, our director of operations, who runs Hive Collective, part of the Clean Bee Consulting family
Alicia has spent 16+ years building and running operational systems — starting in event planning and hospitality, then building Clean Bee Consulting's own backend from scratch.
She's not describing systems theoretically — she built the onboarding, SOPs, and internal structure this company runs on today, so she knows what actually holds up under real client load versus what just looks good in a slide deck.
Multi-entity experience isn't hypothetical for her — she already manages shared processes across multiple business structures internally, the same problem she'd be solving for you.
She documents as she goes, not after the fact — so what you get is a system your team can actually follow, not a report that sits in a drive
Every engagement starts with how your business actually runs today, not a generic framework applied on top of it.
We don’t just document your process.
We build the structure that lets your business run without you.
Ready to Streamline Your Processes?
Here’s how it works ⬇️
Step 1 — Select Your Tier
Choose the engagement that matches where your business is right now.
Step 2 — Fill out the form below
Tell us a bit about your team and what's not working.
Step 3 — Discovery Call + Proposal Sent
We get on a call to talk through your current process, pain points, and what a fix actually looks like. From there, we will send you an official proposal via Anchor — you'll receive a proposal to review, approve, connect payment to, and sign off on.
Step 4 — Onboarding + Support Begins
After we receive your signed service agreement, we will begin to onboard you - we start mapping your actual workflow from day one, not a generic template.
Support begins — SOPs, tools, and training roll out according to your tier.